This policy explains how we, John Rhodes AS Ltd & John Rhodes SW Ltd use your personal data which you provide to us including when you use our website www.johnrhodesas.co.uk . We take our responsibilities for managing your personal data seriously.
When we say your “personal data” or “personal information” we mean any information that identifies you as a person.
Collecting your personal data – our relationship with you
You may provide us with personal data in one of the following ways:
- contacting us by telephone or in person where you will be asked to provide your contact details such as your name, telephone number and email address. You will also be asked to consent to our using your information; or
- contacting us through our website by using an ‘enquiry form’. If you contact us through our website, you will be asked to provide your contact details such as your name, telephone number and email address. You will also be asked to consent to our using your information.
In either case, one of the team, in the course of assisting you with your query may ask for your consent to use your details for further purposes such as marketing. When we do this, you will be clearly advised, and your specific consent will be required before we can use your information for any follow up purpose.
When you place an order with us to purchase goods or services, we will also require further information from you to process your order including your bank or credit card details.
The collection of this personal data is essential to enable us to perform our contract with you.
If you become a customer, we will raise invoices through our accounting system. This is a pass word protected, closed network system. We may send sales invoices via email unless we are instructed by the customer otherwise.
Permitting us to add you to our mailing list
When you agree to be signed up to our mailing list you will be required to consent to our using your personal information for marketing purposes. Please tick the box accordingly on the ‘enquiry form’.
Sharing your personal information with third parties
To provide our services and operate our website, we use various third parties which are carefully selected by us. These parties include companies such as Cobweb Services (Office365 for email) and Bright White Space (web site hosting services). All these third parties have in place policies and procedures to ensure adherence to the General Data Protection Regulation (‘GDPR”).
There are certain scenarios where we may have to share your personal information with other parties (not listed in this policy) and examples of these scenarios are set out below:
- For legal reasons, we may be required to share your data with law enforcement agencies, governments, etc. This may be as part of an investigation, or it may be to prevent fraud prevention.
- Where your data may be required to protect against harm to the rights of property or person as permitted by law.
- Where your data may be required to prevent or protect against serious physical harm to an individual.
- If we are involved in an acquisition, a merger, sale of assets, or liquidation. If this circumstance arose, appropriate undertakings would be obtained from the third party.
Personal information may also be collected automatically using cookies.
Cookies- what are they and how do we use them?
Cookies are small files that are automatically saved to your device because of the websites you visit. Cookies track, save and store information. Cookies may enable us or a third party to recognise you and make your next visit easier, and our services more useful to you, by giving you tailored options based on the information that has been stored from your last visit. Cookies are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the web site.
We use the following cookies on our web site:
Social Media Cookies – We may use various social media sites including www.facebook.com, www.youtube.com and www.twitter.com. Social media cookies permit members of various Social Media websites the ability to like, share and bookmark various pages within www.johnrhodesas.co.uk. You can find out how to block these cookies for your particular browser by clicking “help” on your browser’s menu or by visiting http://www.allaboutcookies.org/manage-cookies/index.html.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
Access to your personal data – your rights and contacting us
You have the right to ask us for a copy of the personal information we hold on you, a “subject access request”. There is no fee for this. However, requesting subsequent copies of such information within an unreasonably short period may be chargeable.
You also have the right to have any inaccuracies corrected or removed and in certain circumstances you may ask us to erase your personal data. If you would like us to erase the personal data we hold about you, please get in touch specifying why you would like us to do so. You may also instruct us to cease processing your data if no longer relevant, or if there are no other legal or contractual obligations for us to do so.
If you have any enquiries and/or wish to exercise any of your rights in this privacy statement, please contact us by email at firstname.lastname@example.org .
You also have the right to make a complaint about our data processing activities to the Information Commissioner’s Office. Further details can be found at https://ico.org.uk.
Retention of Data
We hold your personal data only for as long as is necessary for the specified purpose.
Our website may have links to other websites. This Privacy Statement only applies to this website. You should therefore read the privacy statements of the other websites when you are using those sites.
This Privacy Statement is reviewed by us on a regular basis and may be updated from time to time. Please ensure that you are familiar with these changes.